CMMS FOR FACILITY MANAGEMENT The building is in order when maintenance is too.
HVAC systems, elevators, generators, fire protection — one CMMS system that covers every area of building services. Fault reporting, scheduled maintenance, contractor management.
Familiar challenges in facility management?
Scattered maintenance
Multiple buildings, multiple systems, multiple contractors — and no single place where you can see everything at a glance.
Slow fault reporting
The tenant calls, emails, or reports the fault verbally — and by the time it reaches the technician, half a day has passed.
Forgotten inspections
The annual elevator inspection, fire extinguisher checks, HVAC filter changes — easily missed without a system in place.
Expensive emergency repairs
Without preventive maintenance, urgent repairs cost 3–5x more than planned maintenance.
Features that matter in facility management
ServiceLeaf CMMS features tailored to your industry — not a generic solution, but a focused toolset.
Fault Reporting System
Tenants and staff report faults via QR code or email — the front desk does not have to relay it, and the technician gets it within minutes.
Learn morePreventive Maintenance
HVAC filter changes, elevator inspections, generator tests — automatic scheduling so no mandatory check is ever missed.
Learn moreAsset Management
Every system tracked by building and floor: HVAC, elevators, electrical, plumbing, fire protection.
Learn moreMobile Access
The technician receives tasks on their phone while walking the building and records results on site.
Learn moreWork Order Management
Tasks can be assigned to contractors too, with completion and SLA compliance tracked.
Learn moreHow does it work in practice?
Real situations, real solutions — from facility management.
Tenant fault report
A tenant discovers the air conditioning is not cooling their office. Until now they called the front desk, who wrote it on paper and passed it on to the operations team.
The tenant scans the QR code on the office door and reports the fault with a photo. The system automatically routes it to the HVAC technician.
Troubleshooting starts 40% faster, the tenant can follow the status in real time, and the front desk’s workload is reduced.
Seasonal HVAC maintenance
Before the heating season every HVAC unit must be inspected — 45 units across 3 buildings. Until now a single spreadsheet was the only record.
ServiceLeaf automatically generates the maintenance tasks, distributes them among technicians, and checklists ensure a consistent protocol.
Every unit is maintained on time, the heating season starts smoothly, and the documentation is auditable.
Fire safety inspection
Annual fire extinguisher inspections have been tracked by hand for years — and last year two extinguishers were missed.
Scheduled maintenance with automatic reminders and work order generation. The system never forgets.
100% compliance with fire safety regulations, and an auditable maintenance log for the authorities.
How much can you save in facility management?
The typical annual saving of a 3-building facility management portfolio after adopting a CMMS:
Faster troubleshooting, fewer emergency repairs
Contractor SLA compliance and optimization
Savings on manual administration and coordination
Total potential savings
CMMS maintenance software for facility management
ServiceLeaf, the CMMS maintenance software built for facility management, focuses on the central management of multi-building portfolios. Building services systems — HVAC, elevators, generators, fire protection, plumbing — can be overseen and managed from a single interface. The fault reporting system lets tenants and staff report faults via QR code, which are automatically routed to the right technician. Scheduled maintenance ensures that mandatory inspections — annual elevator checks, fire extinguisher inspections, seasonal HVAC maintenance — are never missed. The contractor management feature tracks the performance of external service providers and their SLA compliance. Mobile access lets technicians receive and complete tasks while walking the building. The reports and analytics module shows maintenance costs and trends by building, by system, and by period.
We help in other industries too
Manufacturing
CNC machines, production lines, compressors — one CMMS system that speaks the language of manufacturing. Preventive maintenance scheduling, a real-time work order system, complete asset registry.
Logistics
Forklifts, conveyors, warehouse machinery — a CMMS system for warehouse and logistics maintenance. Fleet registry, per-shift task management, a mobile work order system.
Food Manufacturing
Refrigeration systems, packaging lines, sterilizers — a CMMS system that speaks the language of food industry regulation. Auditable maintenance log, HACCP-compliant documentation.
Try the facility management CMMS free for 14 days.
Starts with building services templates, a fault reporting system, and an HVAC maintenance schedule.